Practice Free PMP Exam Online Questions
A project manager is appointed to simultaneously deploy a new solution to branches located in different countries Deployment teams in each country will integrate and deploy the solution. The project manager discovers that the deployment teams each encounter similar issues However, each team addresses the issues separately
What should the project manager do to help ensure more collaboration between the teams?
- A . Organize regular meetings with all of the deployment teams to share issues and solutions
- B . Propose that some of the teams delay deployments in their countries
- C . Ask the project sponsor to appoint new managers for the deployment teams
- D . Ask each deployment team to provide a very detailed schedule and action plan
A
Explanation:
According to the PMBOK Guide, project collaboration is the shared effort to achieve a common goal. It involves effective communication, consistent processes, and the right project collaboration tools. One of the best practices for project collaboration is to organize regular meetings with all of the stakeholders to share information, feedback, and solutions. This helps to avoid duplication of work, resolve conflicts, and improve efficiency. By meeting regularly with the deployment teams, the project manager can ensure more collaboration and alignment among them.
Reference: (Professional in Business Analysis Reference Materials source and documents)
PMBOK Guide, Sixth Edition, Chapter 3: The Role of the Project Manager, Section 3.7: Project
Manager Competencies, Subsection 3.7.2: Leadership Skills, Page 62
Project Collaboration: 6 Tips for Success |. The Workstream, Atlassian, Accessed on January 29, 2024 9 Tips and Best Practices for Effective Project Collaboration | ClickUp, ClickUp, Accessed on January
29, 2024
A project manager is working on the budget for a long-term project. The project manager creates a work breakdown structure (WBS) and estimates the cost for each work package based on past projects.
What else does the project manager need to do before determining the budget baseline?
- A . Look at a previous project to ensure the budget totals match.
- B . Require all stakeholders to review and approve the estimates.
- C . Revise the project timeline and scope based on the WBS.
- D . Add contingency into the budget for inflation and other changes.
D
Explanation:
A cost baseline is the approved version of the projected costs for the entire project. It is fixed, and, along with other aspects of the project baseline, is used as a benchmark for the rest of the project1. A cost baseline includes the cost estimates for all the tasks on the project schedule, plus the contingency reserves for identified risks (known unknowns)2. A cost budget is the cost baseline plus the management reserves for unidentified risks (unknown unknowns)2. Therefore, before determining the cost baseline, the project manager needs to add contingency into the budget to account for inflation and other changes that may affect the project costs. This is different from looking at a previous project, requiring stakeholder approval, or revising the project timeline and scope, which are not necessary steps for creating a cost baseline.
Reference: 3: What Exactly is a Cost Baseline in Project Management? | Runn
2: Project Cost Management: Cost Baseline vs Budget for PMP Exam
Companies A and B are codeveloping a cutting-edge technology product. Based on customer feedback, the marketing department urgently requests a new feature in 2 weeks. Company A’s front end is ready, but company B requires 4 weeks to deliver the complete back end and is busy with the current release.
What should the project manager do to obtain agreement from both companies and acceptance from marketing?
- A . Create a special release 4 weeks after the current release to deliver the new feature in its entirety.
- B . Stop the current release work for 4 weeks in order to work and deliver the new feature completely.
- C . Plan the delivery of a minimum viable feature in 2 weeks to enable early showcasing of business value.
- D . Add the new feature to the list for the next release and continue working on the current release.
C
Explanation:
In a situation where customer feedback indicates a strong demand for a new feature, it is advisable to deliver a minimum viable feature (MVF) that can provide immediate value while full development continues. This approach aligns with Agile project management principles, which prioritize rapid delivery of value through iterative and incremental development1. By planning for an MVF, the project manager can demonstrate responsiveness to customer needs and provide a tangible product increment within a short timeframe, thus satisfying the urgent request from the marketing department without disrupting the ongoing work of Company B2.
Reference: PMI. (2021). A Guide to the Project Management Body of Knowledge (PMBOK® Guide) C Seventh Edition.
Atlassian. (2023). Minimum Viable Product (MVP):
What is it & Why it Matters2.
MPUG. (2023). Understanding the Minimum Viable Product (MVP) in Agile Project Management1.
A geographically distributed project team has development issues between the collocated and virtual teams causing productivity to decrease.
What should the project manager do to address this issue?
- A . Force the team members to work from one location.
- B . Develop protocols for resolving conflicts between team members
- C . Obtain special expertise to advise the team members
- D . Set up face-to-face meetings with project team members
B
Explanation:
According to the PMBOK Guide, one of the tools and techniques for managing team resources is ground rules. Ground rules are the standards of behavior that the team members agree to follow while working on the project. They can include topics such as communication, decision making, conflict resolution, meeting etiquette, and so on. Ground rules help to establish a common understanding and expectations among the team members, especially when they are geographically distributed and have different cultural backgrounds. Developing protocols for resolving conflicts between team members is an example of setting ground rules that can help to address the development issues and improve productivity. Forcing the team members to work from one location, obtaining special expertise, or setting up face-to-face meetings are not the best options, as they may not address the root cause of the problem, may be impractical or costly, or may create more conflicts.
Reference: PMBOK Guide, 6th edition, page 336.
One of the team members is consistently absent in team meetings, but always completes their assigned tasks on time. Other team members think this member should attend the meetings.
What should the project manager do?
- A . Assign this member to facilitate the next meeting to ensure project team collaboration.
- B . Allow each team member to submit their required tasks on time and reduce the number of scheduled meetings.
- C . Review and update the project ground rules to make meeting attendance mandatory.
- D . Understand the reason for the team member’s absence and encourage them to attend future meetings.
D
Explanation:
According to the PMBOK Guide, the project manager should use interpersonal and team skills to manage the team and resolve conflicts. One of these skills is conflict management, which involves identifying and addressing the root causes of disagreements among team members. In this case, the project manager should try to understand why the team member is absent from the meetings and what are the possible impacts on the project and the team. The project manager should also communicate the benefits of attending the meetings and encourage the team member to participate more actively. This way, the project manager can foster a collaborative and respectful team environment and avoid potential issues such as poor communication, low morale, or missed deadlines.
Reference: PMBOK Guide, 7th edition, pages 282-283, 287-288.
A project stakeholder has left the company. The new stakeholder is a family member of one of the team members. This stakeholder does not attend meetings. The project manager finds out that the stakeholder has been asking the family member for project updates.
What should the project manager do?
- A . Design an updated status report.
- B . Request a meeting with the stakeholder.
- C . Escalate this to the project sponsor.
- D . Forward the project status reports.
B
Explanation:
The Project Management Professional (PMP) emphasizes the importance of direct communication with project stakeholders to ensure clear and effective information exchange. When a stakeholder is not attending meetings and is seeking information through a family member on the team, it is essential for the project manager to engage directly with the stakeholder to establish proper communication channels. This aligns with the principles of stakeholder engagement and communication management, which are critical for project success. The project manager should request a meeting with the stakeholder to discuss project updates and expectations, and to integrate the stakeholder into the communication management plan.
Reference: (Project Management Institute. (n.d.). A Guide to the Project Management Body of Knowledge (PMBOK® Guide) C Sixth Edition and other PMI published standards; Project Management Institute. (n.d.). PMI’s Professional in Business Analysis (PMI-PBA)®.)
A team is preparing the closing phase and building a plan for the next phase. One of the project sponsors is complaining that the last phase had some quality deliverable issues. However, the quality acceptance document was signed.
What should the project manager do?
- A . Reopen the quality acceptance documentation to add the sponsor’s complaints.
- B . Schedule a quality review meeting and include the sponsor’s complaints.
- C . Review best practices and lessons learned and apply them to the project plan.
- D . Postpone the next project phase until the impact of the quality issues is assessed.
B
Explanation:
In this scenario, the project manager should schedule a quality review meeting to address the sponsor’s concerns. Even though the quality acceptance document was signed, which typically indicates formal acceptance of project deliverables, it is important to address any complaints regarding the quality of deliverables to maintain stakeholder satisfaction and to ensure continuous improvement. The meeting would provide an opportunity to discuss the issues raised by the sponsor, review the quality acceptance documentation, and determine if there are any corrective actions or process improvements that can be applied to future phases of the project. This approach aligns with the PMI’s emphasis on stakeholder engagement and continuous improvement within project management processes123.
Reference: The answer is supported by the principles found in the PMI’s A Guide to the Project Management Body of Knowledge (PMBOK® Guide) and the Professional in Business Analysis Reference Materials provided by PMI45.
DRAG DROP
A project manager has been assigned to a software development project that will undergo several iterations until the customer is satisfied. Match the tool or technique on the left that the project manager should utilize to ensure tasks are efficiently managed to the correct task on the right.
A new manufacturing line project is planned to be delivered in iterations tor the equipment installation phase. During one of the iterations the vendor communicates to the project manager that they will not be able to deliver some of the equipment at the agreed dates.
What should the project manager do next?
- A . Replan the remaining iterations according to the new installation dates
- B . Update the product backlog m order to address the delays
- C . Review the procurement agreements to address the situation
- D . Find another vendor who can fulfill the delivery dates
C
Explanation:
According to the PMBOK Guide, 6th edition, section 12.3.3.1, procurement agreements are legal documents that define the contractual relationship between the buyer and the seller. They include terms and conditions, scope of work, pricing, payment schedule, delivery dates, and other clauses that govern the procurement process. If the vendor is unable to deliver some of the equipment at the agreed dates, the project manager should review the procurement agreements to determine the impact of the delay on the project scope, schedule, cost, quality, and risk. The project manager should also communicate with the vendor to understand the root cause of the delay and negotiate possible solutions or alternatives. Depending on the severity of the delay and the clauses in the procurement agreements, the project manager may also invoke penalties, incentives, or termination options to protect the interests of the project.
Reference: PMBOK Guide, 6th edition, section 12.3.3.1; PMI website
A project manager works for a company that has a reputation of delivering environmentally sustainable projects. During the half-yearly review of the project, the project manager raises serious concerns with the project sponsor regarding the project’s viability and success. There are some stakeholders who oppose this project on the grounds of compromising land erosion.
What should the project manager do?
- A . Propose to close the project because it no longer fits the business values of the organization.
- B . Calculate earned value (EV) because the project manager is forecasting a loss for this project in the yearly review.
- C . Calculate float on the project because it has severely affected the project’s major critical path.
- D . Request additional resources from the business unit manager due to the project’s complexity.
A
Explanation:
The project manager’s responsibility is to ensure that the project aligns with the organization’s values and objectives. In this case, the project’s viability and success are being questioned due to concerns about compromising land erosion. If the project no longer aligns with the company’s commitment to environmentally sustainable projects, it is appropriate for the project manager to propose closing the project. This decision ensures that the organization maintains its reputation for delivering environmentally responsible initiatives1.
Reference: 1. Nigeria Erosion and Watershed Management Project (NEWMAP) -. The World Bank